New Transaction Coordinator: Agent Agreement Template

TRANSACTION COORDINATOR AGREEMENT

Effective Date:

Parties

Transaction Coordinator (“TC”): , a with its principal place of business at .
Note: The TC may or may not be a licensed real estate professional. The TC’s services are limited exclusively to transaction coordination and do not include any licensed brokerage activities.

Agent/Broker (“Agent”): , duly licensed to conduct real estate business in with its principal place of business at .

RECITALS

WHEREAS, the Agent desires to engage the TC’s services to coordinate real estate transactions; and
WHEREAS, the TC agrees to provide such services under the terms set forth herein;

NOW, THEREFORE, the parties agree as follows:

1. SERVICES AND RESPONSIBILITIES

1.1 TC Responsibilities

• Document Review & File Management: Review contracts, disclosures, amendments, and related documents for completeness and accuracy. Maintain a compliant, digital transaction file throughout the Transaction.
• Coordination & Communication: Coordinate with escrow companies, title companies, lenders, inspectors, and other third parties as necessary. Order inspections, reports, and home warranties as directed by the Agent.
• Deadline & Compliance Tracking: Track deadlines and contingencies, promptly alerting the Agent of critical dates or required actions.

The TC, whether licensed or not, acts solely as an independent contractor and is not authorized to negotiate terms, provide legal or brokerage advice, or perform any activity requiring a real estate license.

1.2 Agent Responsibilities

• Provide executed contracts, disclosures, and amendments promptly.
• Notify the TC immediately of any changes, cancellations, or amendments affecting the Transaction.
• Review escrow instructions, title reports, and negotiate repairs as necessary.
• Ensure compliance with all applicable laws, rules, and brokerage policies.

2. COMPENSATION

2.1 Fee Schedule

Service Description	Fee	Payment Timing
Cash Transaction	$
Financed Transaction	$
REO/Short Sale Transaction	$
Pre-Listing Workup	$
Dual Closing (Additional Fee)	$
Cancellation Fee*	Prorated – See Cancellation Fee Schedule below

Cancellation Fee Schedule:

• After the inspection period: $
• Within 5 days of closing: $
• On the closing day: $

2.2 Invoicing and Late Payment

Payment is due within days from the date of invoice issuance. Late payments shall incur a monthly fee of % until paid in full.

3. CONFIDENTIALITY

Both parties agree to maintain the confidentiality of all Confidential Information and to use such information solely for the purposes of performing this Agreement. Confidential Information excludes information that:

• Is publicly available;
• Is already in the receiving party’s possession without breach of any obligation of confidentiality; or
• Is independently developed without reference to the disclosing party’s Confidential Information.

If required by law, a party shall provide prompt notice to the other to seek a protective order or other remedy.

4. INDEMNIFICATION

The Agent agrees to indemnify, defend, and hold harmless the TC (and its affiliates, officers, directors, employees, and agents) from any and all claims, losses, liabilities, costs, or expenses (including reasonable attorneys’ fees) arising out of or related to:

• The Agent’s negligence, misrepresentations, or failure to comply with applicable laws and brokerage policies;
• Any inaccuracies or omissions in the documents or information provided by the Agent; and
• Any breach of this Agreement by the Agent.

The TC shall not be liable for third-party errors or omissions beyond its control.

5. TERM AND TERMINATION

5.1 Term: This Agreement is effective as of the Effective Date and shall continue until terminated or until the completion of the Transaction(s) for which Services have been provided.

5.2 Termination: Either party may terminate this Agreement for any pending Transaction by providing days’ written notice. In the event of termination by the Agent, all Services rendered up to the termination date shall be compensated, and any applicable cancellation fees shall be payable.

5.3 Effect of Termination: Termination of this Agreement does not relieve the Agent of its obligation to pay for Services rendered prior to the termination date.

6. GOVERNING LAW AND DISPUTE RESOLUTION

This Agreement shall be governed by and construed in accordance with the laws of . Any disputes arising hereunder shall be resolved by in , unless the parties mutually agree to an alternative dispute resolution process.

7. MISCELLANEOUS

7.1 Independent Contractor: The TC is an independent contractor and nothing herein shall be construed as creating an employer–employee relationship, partnership, or joint venture between the parties. The TC has no authority to bind the Agent.

7.2 Entire Agreement: This Agreement constitutes the entire agreement between the parties regarding its subject matter and supersedes all prior negotiations, discussions, or agreements, whether written or oral. Amendments must be in writing and signed by both parties.

7.3 Severability: If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect.

SIGNATURES

Transaction Coordinator:

By: ___________________________
Title: _________________________
Date: __________________________

Agent/Broker:

By: ___________________________
Title: _________________________
Date: __________________________