As a new Transaction Coordinator (TC), you have the opportunity to shape your role in the real estate ecosystem. While at first glance the job might seem limited to contract deadlines and document prep, the reality is far richer. You can customize your service offerings—ranging from contract-to-close administration and listing management to offer writing and light marketing support—to stand out to agents, brokers, and clients.
Below, we’ll explore not only the core services most TCs provide, but also strategic add-ons that help you differentiate yourself. We’ll talk pricing benchmarks in various states and introduce ReBillion.ai, a tool that makes it easier for you to deliver these services accurately, efficiently, and at scale.
Core Services TCs Can Offer
1. Contract-to-Close Management:
At the heart of every TC’s workload is guiding the deal from a signed agreement to a successful closing. This includes:
- Monitoring deadlines and contingencies
- Coordinating inspections, appraisals, and repairs
- Managing escrow timelines and earnest money deposits
- Communicating with lenders, title companies, and attorneys
2. Document Preparation & Organization:
Agents need a skilled hand to handle the paperwork load:
- Drafting and reviewing standard forms, disclosures, and addendums
- Maintaining a secure, well-organized document system
- Ensuring every file complies with state and local regulations
3. Communication & Follow-Up:
Your steady presence keeps everyone calm and informed:
- Sending deadline reminders and progress updates
- Scheduling appointments with vendors and inspectors
- Serving as the main point of contact, reducing agent and client stress
4. Compliance & Risk Management Support:
Your attention to detail protects clients and agents alike:
- Ensuring all paperwork is complete and error-free
- Staying current on legal changes and required disclosures
- Working with brokers or attorneys to maintain compliance
5. Post-Closing Follow-Through:
Show that your care doesn’t end at the closing table:
- Compiling a final transaction packet for future reference
- Archiving documents to meet retention requirements
- Requesting testimonials or referrals from satisfied clients
Add-On Services to Differentiate Your Offering
6. Listing Management:
Help agents shine before the deal even begins:
- Inputting listings into MLS with detailed property info
- Scheduling showings, coordinating lockboxes, and collecting feedback
- Creating “Just Listed” materials or property summaries
7. Buyer Showings Coordination & Light Agent Support:
If allowed by your local regulations, consider:
- Scheduling and, in some cases, attending buyer showings (check licensing requirements first)
- Coordinating open houses and property access instructions
- Assisting with basic lead follow-up tasks
8. Social Media & Light Marketing Assistance:
Boost agents’ online presence without being a full-blown marketing agency:
- Drafting short posts for new listings, under-contract announcements, or closed deals
- Updating agent websites with transaction milestones
- Researching local market trends to share on social platforms
9. Offer Writing Services:
Some TCs extend their role into drafting and reviewing offers. While this often requires a deep understanding of local real estate practices, it’s a valuable add-on:
- Preparing offer documents accurately and promptly
- Ensuring all terms align with client objectives
- Reducing the agent’s workload so they can focus on client relationships and negotiations
10. Specialized Services for Complex Transactions:
Set yourself apart with niche expertise:
- Handling coordination for commercial properties, short sales, or REOs
- Catering to investors or international buyers with language skills or flexible hours
- Mastering specific CRMs or transaction software to streamline the entire workflow
Leveraging ReBillion.ai for Greater Efficiency and Accuracy
As you expand your service menu, efficiency becomes critical. More tasks mean more deadlines, documents, and data points to manage. This is where ReBillion.ai comes into play:
- Intelligent Data Entry: ReBillion.ai integrates with your existing transaction management software, pulling data from multiple sources to auto-populate forms, draft offers, and fill key fields.
- Predictive Insights: The platform can analyze past transactions to help you forecast how long certain steps will take, when to send reminders, or how to structure certain offers for faster acceptance.
- Customizable Workflows: Create tailored workflows for different transaction types—residential vs. commercial, first-time buyer vs. investor—without starting from scratch each time.
- Scalability as You Grow: Whether you’re handling five deals a month or fifty, ReBillion.ai adjusts with you, ensuring you maintain speed, accuracy, and consistency.
By incorporating ReBillion.ai into your toolkit, you’re not just offering more services—you’re delivering them better and faster. Agents and clients will notice the smooth handoffs, error-free documentation, and well-timed communications, all of which boost your credibility and justify premium pricing.
Pricing Your Services
Figuring out what to charge can feel like guesswork, but a few factors can guide you:
- Local Market Conditions: Higher home values generally support higher TC fees.
- Your Skill Set & Credentials: Certifications, experience, or legal knowledge can command a premium.
- Complexity of Services: If you’re handling offer writing, listing management, or specialized marketing, you can justify higher rates.
- Agent or Brokerage Expectations: Speak with local pros to gauge the norm before finalizing your fees.
Common Pricing Models:
- Flat Fee Per Transaction: The standard approach, ranging from a few hundred to over a thousand dollars, depending on location and complexity.
- Tiered Packages: Offer a basic contract-to-close package, then add premium tiers that include listing management, social media support, offer writing, or marketing help.
- Hourly Rates: Useful for consulting-heavy or highly customized services, though less common for routine transactions.
State-by-State Price Ranges
Below is a general snapshot of TC fees in various states. Keep in mind that these figures can vary significantly within each state due to local market conditions and property values. Offer writing, social media tasks, or listing management support may allow you to position yourself at the higher end of these ranges.
| State | Typical Fee Range/Transaction | Notes |
|---|---|---|
| California | $350 – $800+ | High property values, complex deals support premium pricing. Adding offer writing or marketing can justify upper-tier fees. |
| Texas | $300 – $600 | Fast-growing markets like Austin and Dallas support mid-range fees; bundling listing management or social media can add value. |
| Florida | $300 – $700 | Coastal luxury markets allow higher rates. Bilingual services or investor-focused add-ons are well-received. |
| New York | $400 – $1,000+ | NYC commands top-dollar. Including offer writing and specialized transaction templates can set you apart. |
| Illinois | $250 – $500 | Chicago supports moderate-to-high fees. Offer writing and open house coordination can tip you toward the higher end. |
| Arizona | $250 – $600 | Metro Phoenix appreciates time-saving services like automated offer drafting and marketing boosts. |
| Colorado | $300 – $650 | Denver and Boulder support mid-to-high fees. Expertly managed listing inputs or investor-focused support is valued. |
| Washington | $350 – $700 | Seattle-area markets justify top-tier packages with marketing and showing coordination extras. |
| Georgia | $250 – $500 | Atlanta’s busy market encourages mid-range fees. Adding services like social media posting can differentiate you. |
| North Carolina | $250 – $500 | Raleigh and Charlotte find value in basic to mid-range fees. Offer writing can give you an edge. |
| Virginia | $300 – $600 | Northern Virginia’s proximity to D.C. supports higher fees; specialized investor packages are in demand. |
| Oregon | $300 – $650 | Portland’s dynamic scene welcomes mid-to-high tiers. Offer writing or bilingual client services can help you stand out. |
| Nevada | $300 – $600 | Las Vegas thrives on efficiency—use ReBillion.ai to offer lightning-fast document prep and marketing support. |
| Massachusetts | $400 – $800+ | Boston’s competitive market rewards TCs who handle complex offers, marketing, and investor coordination. |
| Michigan | $250 – $500 | Metro Detroit supports moderate fees; broaden your appeal by including listing data entry and light social media tasks. |
Note: These figures are approximate. Always confirm with local agents, brokerages, and MLS boards to ensure your pricing aligns with current market trends.
Tips for Standing Out
- Brand Your Services Clearly:
Don’t just list tasks—show how they solve agents’ problems. If you handle complex offer writing, highlight how that frees agents to focus on client relationships. - Offer a Starter Package:
If you’re new, try an introductory rate for your first few clients. Ask for honest feedback, testimonials, and referrals in return. - Present Tiered Packages:
Offer “Base,” “Enhanced,” and “Premium” options. Maybe the premium tier includes offer writing, listing management, and social media content, as well as ReBillion.ai-backed efficiency. - Stay Informed & Adapt:
Keep tabs on industry changes—new forms, disclosure requirements, software updates—so you’re always bringing the freshest insights to your clients. - Show Your Tech Edge:
Mention ReBillion.ai and other tools you use to streamline work. Agents love knowing you leverage technology to ensure accuracy, speed, and convenience.
Moving Forward with Confidence
As a new Transaction Coordinator, your service menu can be as basic or as comprehensive as you choose. Start with the fundamentals—contract management, compliance checks, communication—and then layer on extras like listing management, offer writing, marketing touches, or showings coordination. With ReBillion.ai in your corner, you can handle a broader range of tasks without sacrificing accuracy or speed.
As you gain experience, don’t hesitate to refine your offerings and pricing. Seek feedback, watch how the market evolves, and stay curious about new tools and tactics. By being both flexible and proactive, you’ll carve out a reputation as a TC who consistently delivers value—and who knows how to adapt services to meet the ever-changing demands of real estate professionals and their clients.