How to Get Real Estate VA Clients: Smart Outreach in 2025

Introduction

If you’re wondering how to get real estate VA clients in 2025, you’re not alone. With demand on the rise, there’s more opportunity than ever—but also more competition. This FAQ-style blog covers where to find clients, how to stand out, and what tools you need to convert interest into income. Whether you’re new or scaling up, these tips will help you connect with agents and teams who need your skills now.

Main Section with Detailed Breakdowns

1. Are Upwork or Fiverr Good Platforms for Finding Clients?
Yes—but you need a smart strategy.

Upwork: Best for project-based work and long-term contract clients. Focus on well-written proposals and a niche (e.g., “CRM setup for real estate”).
Fiverr: Better for smaller tasks or creating packages (e.g., “Realtor social media bundle”).

Pros: Easy setup, broad exposure
Cons: High competition, platform fees, race-to-the-bottom pricing if not positioned well

2. Where Else Can I Find Real Estate Clients?
Go where agents already hang out.

LinkedIn: Optimize your headline with a niche focus (e.g., “Transaction Support VA for California Brokers”) and post weekly insights
Facebook groups: Join “Real Estate Virtual Assistants,” “TCs and VAs,” or local agent networks
Reddit or Discord: Real estate and entrepreneur subgroups can also yield leads
Referrals: Ask happy clients, “Do you know any agents who need reliable VA support?”
Partnerships: Team up with TCs or brokers who can loop you in when workload spikes

3. What Should I Include in My VA Portfolio?
Highlight what agents care about most:

List of services with niche examples (e.g., CRM cleanup, listing prep, email marketing)
Tools proficiency (e.g., Follow Up Boss, Canva, Dotloop)
Screenshots or case studies showing workflow success
Testimonials or quotes from past clients

Keep it clean, visual, and branded—use Canva or Notion to create a dynamic presentation or PDF.

VA Tips

Outreach Best Practices:

Don’t just say “I’m a VA”—say who you help and what problem you solve
End every proposal or pitch with a clear CTA: “Let’s book a quick 10-minute intro call”
Follow up after 3–5 days—persistence wins in client acquisition

Portfolio Boosters:

Record a short intro video (60 seconds) introducing your services
Create one-pager service menus tailored to niche markets (e.g., “VA for New Agents” or “TC Support for Florida Brokers”)
Keep a Google Review link or feedback form handy after every completed project

Why It Matters

Knowing how to get real estate VA clients isn’t just about being available—it’s about being discoverable, relevant, and referral-worthy. When you combine a clear offer with a visible online presence and a streamlined pitch process, the right agents will start finding you—and more importantly, hiring you.

Detailed Analysis and Insights

Hiring Trend: In 2025, over 68% of agents reported working with freelance or contract VAs for at least one task per month.

Lead Source Data: VAs who consistently posted on LinkedIn and Facebook groups reported 2–4 new qualified leads per month without paid ads.

Conversion Insight: VAs with a strong digital portfolio and 2+ client testimonials converted prospects 3x more effectively than those without.

FAQs

Q: How many clients should I aim for at once?
A: Depends on scope. Many VAs balance 3–6 clients for part-time tasks or 1–2 for full-service support.

Q: What if I have no real estate experience yet?
A: Start by offering discounted work in exchange for testimonials or shadowing a TC to learn industry workflows.

Q: Should I cold DM agents?
A: Only if personalized. Research the agent’s brand, then offer a relevant solution—never spam with generic pitches.

Helpful Resources

Conclusion & Call-to-Action

Learning how to get real estate VA clients is a mix of strategy, visibility, and timing. With the right outreach channels and a well-crafted portfolio, you’ll stand out in a growing market full of opportunity. For more tech-driven tips and dedicated virtual-assistant support, head to Rebillion’s Real Estate Blog and discover how Rebillion.ai can keep you productive on the go.